PLS NOTE YOU MUST LIVE NEAR READING, BERKSHIRE AS IT IS 3 DAYS OFFICE NOT FULLY REMOTE.
YOU MUST BE A DRIVER FOR ON SITE VISITS.
Salary Band £32k plus quarterly bonus on performance.
Perm or temp to perm
Hybrid/Reading Office/On site
Hours 7.30am – 16.30 Mon – Fri
24 Days Holiday + Bank Holidays
Key Accountabilities
Job Specific/Overall purpose:
Improve contract design manager’s ability to deliver projects on programme, with correct information, and a quality product outcome, within budgets. Help Operations team with project and workflow programming, document control and reporting.
ADVANCED EXCEL - Essential experience.
Duties and Responsibilities:
Document Control
§ Create main matrix and documents from take-off / latest drawings for each project at the start of the workflow in the team.
§ Check any drawings issued by customers (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up-to-date record of the relevant drawings that do affect our work.
§ Conduct simple survey and drawing checks, GA plans, balcony and bracket positions.
§ Upload drawings onto customer online document control systems for approval/comment.
§ Assist in marking up 2D drawings.
§ Follow up customers/architects/engineers by phone/email to ensure timely receipt of comments/approvals on drawings. Logistics Planning
§ Create schedules for suppliers providing a breakdown of which glass, panels/required on which stillages/shipment.
§ Create drawings and schedules showing which goods to be shipped in which containers.
§ Help with lorry and dispatch plans. Procurement/Manufacture schedules
§ Review drawings and calculate number/type of fixings and anchors needed on each project type/and project total quantities and number of rafters etc.
§ Complete a spreadsheet schedule.
§ Use and monitor the Price and Myers tracker.
§ Create a site list of specific parts to go in each site bag for each project type.
§ Create part overlays.
§ Convert BOM blends into a useable format for the Procurement team. Managing project budgets/cost plans
§ Assist contract managers with monthly cost reporting. Monitoring project procurement
§ Monitor and chase orders through with purchasing team/suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.
§ Work with and help the Contract Design Managers and Operational Team to keep an up-to-date programme on all projects. General Assistant duties
§ Organise and schedule meetings.
§ Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
§ Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members.
§ Maintain office correspondence and document control.
§ Manage internal projects and follow-up with team members where required.
Liaise with other staff members on behalf of senior management.
§ Help prepare monthly reports. § Other duties within your ability, given to you on a temporary or permanent basis by the person you report to, including cover for someone else in your department.
Qualifications:
HND, BTEC, A Level or similar.
§ Full UK Driving License, preferably clean.
Experience: Ideally someone non ambitious, who is happy in a quiet environment, who is meticulous and huge on attention to detail, an 'A' player at Admin, IT/Data and Admin must be your calling, you pride yourself on providing an exact, admin and data support to your team, without wanting promotion after a year.
Two years’ experience in similar construction operational
§ EXCEL Advanced essential, and Powerbi an advantage.
§ Document Control experience would be advantageous. .
Skills
§ Ability to meet objectives within designated constraints.
A flair for analysis, troubleshooting and problem solving.
§ Good accurate record keeper.
§ Excellent organisational and time-management skills.
Job Types: Full-time, Pay: £32,000.00 per year
Benefits: Company pension On-site parking Work from home
Schedule: Monday to Friday Supplemental pay types: Bonus scheme
Application question(s):
Are you a driver with a car?
Are you happy to travel within your job for on site visits
Do you live within a 20 mile radius to Reading, berks
Are you a meticulous administrator/IT data and non ambitious
Education: GCSE or equivalent (required)
Experience: Advanced Excel: 3 years (required) complex admin/IT/data: 3 years (required)
Work Location: In person/hybrid Reference ID: vc4199