Permanent Jobs Berkshire
|PA to Md||£ 35000 36000||Reading||vc3589|
|RESPONSIBILITIES AND ACCOUNTABILITIES
To provide a complete administrative and support role to the Managing Director whilst
undertaking confidential HR tasks, cascading information and efficiently dealing with a
wide variety of internal and external stakeholders.
Representing the Managing Director and Group to the highest possible
standards in acting as a first point of contact dealing with emails, telephone calls,
correspondence and visitors.
Acting efficiently or fielding effectively incoming matters, as required, and delivering an
exemplary level of customer service both internally and externally.
Diary management and travel arrangements for the MD, and on occasions for Chairman
and Directors as required.
Minute taking for Board Meetings and Management Team Meetings, as required, with a
responsibility for preparation and dissemination of materials and for production and
distribution of minutes. Follow through of action points.
Events planning and management.
Document preparation - such as correspondence, reports, memoranda, briefings,
Handling of confidential documents and maintaining strict confidentiality as required.
Researching and information gathering.
Implementing and maintaining administrative procedures/systems.
Electronic and hard copy filing and maintaining the system for storage and archiving of files
and 'bring forward filesí
Completion of expense claims.
Organisation of company car maintenance.
Booking of meeting rooms and arranging refreshments.
Prioritising and organising own workload to deliver against deadlines.
Liaising with FD and recruitment agencies for the recruitment of new staff.
Ad-hoc projects on behalf of the MD or Management Team as required.
If you wish to apply for this job then please send your CV stating job title and reference number to firstname.lastname@example.org
If you have already registered and are interested in this job then please give Bev, Katie, Emily or Jane a call - YOU DO NOT NEED TO RESEND YOUR CV.
T: 0118 959 2043